“Our Invoice processing operations went from 100 percent paper-based to 100 percent non-paper-based and we were able to reduce our total staff from thirteen FTEs to only five. We’ve decreased invoice processing costs by over 50 percent, driven mainly by headcount reduction, but also due to instituting a more automated process that reduces errors”
Farrah Goldberg, General Accounting Manager, Bumble Bee Foods
Within the enterprise critical information exists in many formats that ultimately need to be captured and transformed to be well understood, governed and leveraged to maximize value. While information is contained both within and external to the OpenText ECM system, OpenText Capture solutions help bridge the gap between the structured and the unstructured world and help harness what was previously untapped value. Maximizing efficiency and cost savings by capturing all enterprise content and managing it consistently within your information governance program is the ultimate goal.
Paper processing continues to be an issue faced within many organizations, both in the form of legacy paper content and as the byproduct of ongoing business operations. OpenText ECM provides the ability to capture and image paper content while applying metadata and applicable policies and schedules. By transforming the information contained in these documents, it can then be used effectively to automate or streamline business processes while being governed consistently alongside digital content. Deeper understanding through OCR is available during the paper to digital transformation to drive maximal accuracy, efficiency and cost savings.
As organizations look to bring their information under governance, they need to ensure a strong user experience, effectively unchanged by where the content is managed. Regardless of its format of origin, be it paper, email, image, fax, EDI, or some other digital or analog form, and whether that information is coming from a desktop, ERP, a productivity application or a line of business system, with OpenText Capture solutions embedded within OpenText ECM, you can be assured your information is being governed effectively.
Establish consistent, auditable and defensible Information Governance across your business
Enterprise information is growing at an exponential rate, where business applications are moving from the desktop to a variety of mobile devices and where information itself resides anywhere – on premise or in the cloud. The firewall is no longer the “boundary” of the business, making it harder than ever to enforce information management policies and ensure compliance.
Companies everywhere are realizing the value that an Information Governance initiative can have for their business—in more ways than one. With the amount of information growing at an exponential rate, new regulations and policies are constantly coming into effect, and this has increased both the need for, and value of, Enterprise Information Management.
Best practices and solutions that help meet compliance and risk mitigation mandates imposed by law, regulators, or internal quality standards are complemented by a keen focus on developing ways to capitalize on the kinds of productivity and efficiency gains that grow out of an asset-management approach to corporate information. Enterprise Information Management (EIM) solutions can help companies deliver a governance program to deal with corporate information, the consumers and creators of that information, in the context of real business processes.
Successful Information Governance programs demand that companies balance the needs and priorities to mitigate legal and business risk, take advantage of information to drive business value, and minimize the costs of managing information.
A complete solution for capturing and displaying the complete range of business documents…
Automatically captures and interprets paper documents, scanned images, email, and faxes using sophisticated document and character recognition software.
OpenText Tempo™ Box allows users to easily sync, share, and store information in the cloud or on premises across all devices, without sacrificing security or governance mandates.
Benefits:
A revolutionary user interface paradigm designed to empower information workers to access and interact with all their business content, office productivity applications, and processes directly from familiar desktop environments.
Securely store and govern email, ensure compliance with internal policies and industry regulations, while providing end users with seamless access to corporate data.
Automate the capture of shared file systems into a single repository to ensure content integrity, avoid redundancy, reduce storage costs, and enable records management.
More effectively manage SharePoint sites to enforce broader compliance and archiving policies, open access to all enterprise content, and lower ongoing administration and storage costs.
Enterprise Content Management in the context of your SAP® environment
