Electronic records management programmes reduce risk and cost. That’s the bottom line. A disciplined, enterprise-wide records management strategy ensures organisations can comply with external regulations and internal policies by managing the retention and disposition of content. When corporate information sources are brought under central information governance, there is a level of consistency that is not possible with disparate systems. Policy can be consistently set and enforced across all the content sources. It’s also the one strategic move organisations can make to minimise the risk of unmanaged information. Organisations gain control – ensuring relevant and pertinent information can be found in a timely manner. If the information does not exist, the organisation will be able to authoritatively demonstrate that the content was dispositioned in compliance with policies, laws and regulations.

By providing a structured and transparent way to maintain records from creation through to eventual disposition, Records Management enhances corporate accountability, ensures regulatory compliance, and minimises the risks associated with audit and litigation.

Establish consistent, auditable and defensible Information Governance across your business

Enterprise information is growing at an exponential rate, where business applications are moving from the desktop to a variety of mobile devices and where information itself resides anywhere – on premise or in the cloud. The firewall is no longer the “boundary” of the business, making it harder than ever to enforce information management policies and ensure compliance.

Companies everywhere are realizing the value that an Information Governance initiative can have for their business—in more ways than one. With the amount of information growing at an exponential rate, new regulations and policies are constantly coming into effect, and this has increased both the need for, and value of, Enterprise Information Management.

Best practices and solutions that help meet compliance and risk mitigation mandates imposed by law, regulators, or internal quality standards are complemented by a keen focus on developing ways to capitalize on the kinds of productivity and efficiency gains that grow out of an asset-management approach to corporate information. Enterprise Information Management (EIM) solutions can help companies deliver a governance program to deal with corporate information, the consumers and creators of that information, in the context of real business processes.

Successful Information Governance programs demand that companies balance the needs and priorities to mitigate legal and business risk, take advantage of information to drive business value, and minimize the costs of managing information.

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